Trustee meetings are held once a month, usually on the third or fourth Thursday* (unless otherwise indicated) of the month at 1:30 p.m. at the District office and are open to the public, except for an in camera session or portion of the meeting. In camera sessions are for the discussion of legal matters, personnel matters and property acquisition. Additional meetings may be scheduled as necessary. The minutes are posted on the website once they have been adopted at the following meeting.
The Annual General Meeting is held each April. The date for the 2018 AGM is Saturday, April 21st at 2:00 pm at Community Gospel Chapel on Vesuvius Bay Road. The voting station will open at 10:00 am.
The call for nominations for the two Trustee positions up for election will open March 26th and close April 9th. Visit our Becoming a Trustee page for information about becoming a trustee.
2018 Meeting Dates
|January 25||May 24||September 27|
|February 22||June 28||October 25|
|March 22||July 26||November 22|
|April 20 – 9am||August 30||December 20|
An individual or delegation may petition/address the board at a meeting provided written application has been received by the Corporate Officer (Office Manager) by 9:00 am Monday prior to the meeting. Each address must be limited to ten minutes unless a longer period is agreed to by the unanimous vote of the board members present. It is recommended that parties wishing to address the board call or email the Corporate Officer to discuss their petition in advance of submitting it to ensure adequate information is provided. Submissions are circulated to the Board for review prior to the meeting in order that they may prepare for the meeting so they may engage in meaningful discussion with the petitioner.
The Corporate Officer may schedule a delegation to another board meeting as deemed appropriate according to the subject matter or time needed for the meeting. The Corporate Officer may refuse to place a delegation on the agenda if the issue is not considered to fall within the jurisdiction of the board.
Ratepayers and members of the general public not scheduled on the agenda are invited to observe the meeting. Time permitting, and at the discretion of the chair, questions may be asked at the end of the meeting.
Minutes and Financial Statements are available here.
AGM Voter Eligibility
Per the Election Act and the District’s Letters Patent, an eligible elector for the purpose of a Trustee election is a North Salt Spring Waterworks District ratepayer who meets the following criteria:
- Is a Canadian Citizen 18 years of age or older, who has been a resident of British Columbia for at least the prior 6 months,
- Is a registered owner of land in the North Salt Spring Waterworks District area, or the authorized agent of any board or corporation that is an owner of such land, or the legal representative of any owner of such land who has died, become insolvent or insane (written proof must be provided by the representative),
- Has an account in good standing,
- Is entitled to be registered as a voter under the Election Act, and is not disqualified from voting by the Local Government Act or any other enactment.
- Is present at the meeting.
Spouses or partners who are not registered on title per BC Assessment are not entitled to vote.